Janitorial Contractors Help.com Janitorial Contractors Help

How to estimate for job?

What to charge on your first cleaning job?

How to get your first cleaning job estimation and what price to charge your customer?

Now everything is ready for your cleaning business.  You have a potential customer who needs a price quote for business office cleaning service (or residential).

Although you have purchased a “Janitorial Contractors Help CD” and read the information, you are still not quite sure how much to charge the customer. Here are some basic steps to prepare for your quotation.

1:  Set up an appointment to see your possible customer at the location that you will be cleaning.   The purpose of this meeting should be to take a good look at the location (if residential cleaning- Home) and make a good note of everything.  So take these items with you:

          1) A note pad

          2) A pen

          3)  A roller ruler 

4) “ Need information sheet” for either business office cleaning or                       residential cleaning from the CD.   Here is a copy of it.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Required Information for Quotation/ Proposal

 

 

 

 

 

 

 

 

 

 

 

 

Information you need to get the Quotation Calculation, Proposal for a

 

 

contract.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Customer's name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Service Location Address

 

 

 

 

 

 

Number

 

 

 

 

 

 

 

 

Street

 

 

 

 

 

 

 

 

City

 

 

 

 

 

 

 

 

State

 

 

 

 

 

 

 

 

Zip Code #

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact Name

 

 

 

 

 

 

 

E-mail Address

 

 

 

 

 

 

 

Phone Number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Billing Address, if different

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Service Starting Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Service Type

Regular

 

   One time?

 

 

 

How many times per week?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many times per month?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What days of the week?

 

 

 

 

 

 

Monday

Tuesday

Wednesday

Thursday

  Friday

Saturday

Sunday

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What hours of service will be provided?

 

 

 

 

 

During Business Hours?

 

 

 

 

 

 

Evening Hours, after closing?

 

 

 

 

 

 

If evening, after closing- Keys will be

 

 

 

 

 

 

provided for contractors?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contract Period

Monthly

 

Yearly

 

 

 

 

 

 

 

 

 

 

 

 

 

One Time special Service?

 

 

 

 

 

 

If it is special One Time Service, what does customer request?

 

 

 

 

 

 

 

 

 

 

 

 

Note here

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other information that you need to get a quotation calculation.

 

 

 

Print this page and simply enter information as you check the site.

 

 

 

 

 

 

 

 

 

 

 

Entrance Glass

 

 

 

 

 

 

 

How many?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Store Front Glass

 

 

 

 

 

 

 

Size

 

 

by

 

 

 

 

 

How many?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All Windows, how many?

 

 

 

 

 

 

Any special notes on window sizes and etc?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Restrooms

How many restrooms?

 

 

 

 

 

 

 

 

 

 

 

 

 

Men's

 

 

 

 

 

 

 

 

Floor Type:

 

 

 

 

 

 

 

How many fixtures- include all towel, tissue, soap,  and etc.

 

 

 

Total dispensers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many toilets?

 

 

 

 

 

 

 

How many urinals?

 

 

 

 

 

 

 

How many sinks?

 

 

 

 

 

 

 

How many dividers?

 

 

 

 

 

 

 

How many mirrors?

 

 

 

 

 

 

 

How many soap dispensers?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Women's

 

 

 

 

 

 

 

 

Floor Type:

 

 

 

 

 

 

 

How many fixtures- include all towel, tissue, soap, sani naps, and etc.

 

 

Total dispensers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many toilets?

 

 

 

 

 

 

 

How many sinks?

 

 

 

 

 

 

 

How many dividers?

 

 

 

 

 

 

 

How many mirrors?

 

 

 

 

 

 

 

How many soap dispensers?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note for restrooms:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total estimated footage of carpeted area

 

 

 

 

 

Type of carpet?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total estimated footage of hard floor surface

 

 

 

 

Type of hard floor?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ceramic tile?

VCT?

Wood?

 

Other types?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Kitchen area

 

 

 

 

 

 

 

How many tables?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What kind of appliances?

 

 

 

 

 

 

Microwave

 

   Soda Machine

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Refer

 

   Others

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many trash receptacles?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many ceiling fans or air ducts?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many light fixtures?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many dispensers?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many sinks?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Floor type?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lobby area

 

 

 

 

 

 

 

Floor type?

 

 

 

 

 

 

 

Carpet? Estimate total sq ft

 

 

 

 

 

 

Hard floor

 

 

 

 

 

 

 

 

Type of floor?

 

 

 

 

 

 

 

Total sq ft of hard surface floor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many staircases (How many floors)?

 

 

 

 

 

What type of floor?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many elevators?

 

 

 

 

 

 

 

What type of floor?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many escalators?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many furniture (couch, tables, lamps, etc)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note for lobby areas:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Offices

 

 

 

 

 

 

 

 

How many offices?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How many types of furniture in one office (average)?

 

 

 

 

Table, couch, chair, lamps, fax, phone, computer, etc)

 

 

 

 

 

 

 

 

 

 

 

 

 

Floor type?

 

 

 

 

 

 

 

Carpet?

 

   Hard surface? Type?

 

 

 

 

 

 

 

 

 

 

 

 

 

Note for offices:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hallways

 

 

 

 

 

 

 

 

How many floors?

 

 

 

 

 

 

 

Total square footage of hall way (average per each floor)?

 

 

 

 

 

 

 

 

 

 

 

 

Carpet

 

  Total sq ft?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Hard surface? Type of floor?

 

 

 

 

 

 

Total sq ft of hard surface floor

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Special Instructions:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note: This page is not protected. You may change it to fit your needs.

 

 

 

 

 

 

 

 

 

 

 

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2:  At the location, the office manager will show you around the place and tell you what type of cleaning they want done and how often.

Make sure to take lots of notes.  Take measurements of different places.     Refer to attached sample shown above.

Note: If you are new at doing this, you might consider letting your customer know that you are new, so ask for their understanding. Your customer might sense that you are new at this anyway.

Most customers actually like the new cleaning business contractors, because they usually do a much better job than some experienced ones who sometimes cut corners too much in their cleaning procedures. Usually new contractors take their time and do their jobs more thoroughly.

 

3: After you’ve got all the information that you need, organize it and start putting the information together to get the 1st quote.  If you are new at estimation, please try using the program, “Daily, Weekly, Monthly, Yearly, (Basic)”.

It is a simple basic program and easy to use it for newcomers.

 

After inputting all requested information and obtaining the total charge for a month,  you might still feel unsure whether you have the right amount to charge the customer.  What to do?

Try this.  Since you have worked the area thoroughly and know exactly what your customer wants done,  carefully think about the area one area at a time and carefully calculate to see how long it will take you to clean this place by yourself. 

For example: 

          Area: Entrance- mats, glass entrance doors,                       15 min.

          Area: Restrooms- 2 med size,                                               45 min.

          Area: 3 offices- med size,                                                      1 hr.

          Area: Kitchen and dining room, med size,                          1 hr

          Area: Hallways and lobby,                                                    1 hr.

          Total:  Estimated                                                                   4 hrs.

 

          4 hrs x 1 time per week x 4.5(monthly average per year) =      

18 hrs per month.

 

          Now, how much do you want to charge per hour?

          $20.00, 25.00, 30.00, 35.00, 40.00, 45.00, 50.00?

          Let’s say, $20.00 per hour, because you are new and you don’t want to charge too much.

          18 hrs x $20.00 = $360.00 per month total charge.

          Total charge for month:                                              $360.00

          Add: Your other expenses involved with this job:    $   50.00 (Cleaning solutions, tools, equipment, liability insurance, broken down to per monthly- estimated).

          Add: Your possible other costs for this job:              $    0.00 (no employees yet…).

          Total:……………………………………………………………..      $410.00                       

Now, compare this $410.00 with your computer calculation by using our CD ““Daily, Weekly, Monthly, Yearly, (Basic)”.

Is it close to each other?  It should be close enough.

Now, you have to decide. Is this the total charge you will propose to your customer or do you want to consider adding more on to this?

That is entirely up to you to decide.  At this point, you can go low as this figure, but realize that you are not really making any money on the job.

What you are getting is only paying for yourself may be $10.00 per hour more or less after deducting the wear and tear of your automobile, mobile phone, your office expenses, and maybe other costs.

Roughly, you should charge 50% to 100% of $410.00. This amount will likely make money for this job, which should range from $610.00 to $820.00.  This will cover all the possible expenses and you will make some profit from your work and expand your business.

 

What if you want to go lower your quote to just get the job?

That is up to you. If you want to make less money to just get experience from your first customer, that is ok too, but leave a room to make some price adjustments in few months or about 6 months.  You can do that by giving your price contract for only 3 months or 6 months and renew after that.

You will be good at what you are doing within a few months of running your cleaning business and soon after making few more quotes to some new customers to see how much to price and what the going rate is.

Whatever you do, bottom line is, it is up to you to decide what you would like to charge your customer.

You can start with simply analyzing all actual costs of your job, plus how much you want to make ($) and you can start from this point.  And as you get more experience, you can adjust your price accordingly.

There is no set amount set for this industry, until you get into commercial building managements and handling some real big accounts.

And still not sure what to charge your customer on your first cleaning job quotation?   Call one of the professionals who can help you with your quote.  You can search out for them on the internet (Google is best site for this..) or check with your local janitorial supply company that you have chosen to work with and see if someone can help you with this and other matters in cleaning service.

Best wishes,

Janitorial Contractors Help.com

http://www.janitorialcontractorshelp.com

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